BBC Performing Arts Fund awarding grants to the dance sector in 2011

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The BBC Performing Arts Fund is delighted to announce that it will be awarding up to £350,000 in grants to the dance sector in 2011 via two brand new schemes – Community Dance and Dance Fellowships.

For the first time in the history of the Fund, we’re supporting all things dance in 2011 with two brand new grants on offer – one for community dance groups and the other for aspiring dance individuals

The fund is a BBC charity committed to developing new performing arts talent from across the UK. The charity is funded through revenue from the voting lines of BBC One entertainment programmes. Nearly £3.5million in grants has already been awarded via the fund in the past 8 years.

Launched on 24 May, the Community Dance scheme is now open for applications and will support grassroots dance groups from around the UK. Grants awarded through the scheme will allow groups to carry out training, attract new audiences, encourage new members and raise their profile in their community. Groups can apply for up to £5,000.

The Dance Fellowships scheme will open for applications on the 7 June and is designed to support individuals through the early stages of their dance careers, helping them to establish themselves in the professional world through bespoke placements within dance organisations.

Grants will be awarded to dance companies, organisations, venues and agencies in order to host a BBC Performing Arts Fund dance fellow. Fellowships will fall into one of three categories: Performer, Choreographer and Producer. The grant will help organisations to pay for the cost of hosting the fellowship and support the individual during this exciting process.

The BBC Performing Arts Fund is a registered charity, number 1101276.

The charity (formerly Fame Academy Bursary Trust) was set up in 2003 within the BBC. The Fund receives revenue from the voting lines of BBC One entertainment programmes that seek to find new performing talent (including Fame Academy, How Do you Solve A Problem Like Maria? and Over The Rainbow).

To date the Fund has allocated nearly £3.5 million to talented performing arts individuals and community groups, as well as offering mentoring and advice to help them achieve their goals.

The Fund’s vision is that long-term careers in the performing arts can be achievable and that community groups – given sufficient support and guidance – have a key role to play in the development of new talent.

In 2011 the Fund will be supporting dance groups and individuals for the first time.

Terms & Conditions

BBC Performing Arts Fund (“BBC PAF”)

Dance Fellowships 2011 (“Scheme”)

Terms and Conditions of Scheme

Details about the Scheme:

The Scheme is designed to identify and support the next generation of dance talent as set out in more detail below. The Scheme intends to provide funding to dance companies, dance organisations, dance venues and dance agencies – including festivals – (“Organisations“) who will in turn use the grant to provide a bespoke Fellowship placement (“Fellowship“). In each case, it will be for the Organisation to put forward their proposal outlining the details of the Fellowship they intend to offer and stating how they will select the Fellow or Fellows (“Fellows“).

Fellowship categories:

Fellowships will fall within one of the following three categories:

  • Dancer
  • Choreographer
  • Producer

All Fellowships should offer an opportunity for talented and motivated emerging dancers, choreographers and producers to work under the guidance of experienced mentors to develop their skills, showcase their work and experience the reality of working in a professional dance environment.

Organisations applying for a Choreographer Fellowship should work with a professional named choreographer in order to host the placement.

Application process:

The application process consists of two stages:

Stage One – Organisations should submit an application form online. Following assessment of all the application forms, a number of Organisations will be shortlisted to proceed to Stage Two.

Stage Two – Shortlisted Organisations and their proposed Fellow or Fellows will then be required to attend a face-to-face meeting with the BBC PAF and provide evidence that they might the criteria of the Scheme. A final decision will then be made and grants will be paid directly to successful Organisations.

See below for full details of the application process.

Stage One: Application Process and Award
June 7th 2011 – August 9th 2011

  1. Organisations will be required to fill out an application form online which will be posted on the BBC PAF website on Tuesday 7th June 2011 in order to apply for the grant. Applications should be as detailed as possible.
  2. Organisations will be required to state who their nominated Fellow is or how they would select the Fellow within their application.
  3. Applications must be received by 5pm on Wednesday 20th July to be considered for a grant under the Scheme.
  4. Organisations may apply once within all three categories (Dancer, Choreographer and Producer) but it is expected that only one Fellowship will be awarded per Organisation.
  5. Each application form will be assessed by independent assessors. Assessors may contact the Organisation for clarification purposes or to request further information.
  6. Decisions will be made in July 2011 and Organisations will be notified by email as to whether or not they have been shortlisted by 9th August 2011.

Stage Two: Selection Process and Grant
August 9th 2011 – September 2nd 2011

  1. Shortlisted Organisations and their proposed Fellow will then be required to attend a face-to-face meeting with the BBC PAF to discuss their application and proposed Fellowship placement in the period Wednesday 10th August to Friday 19th August 2011. The exact date will be confirmed with the Organisation when shortlisted.
  2. If Organisations have not selected their Fellow prior to the face-to-face meeting with the BBC PAF, they will be required to notify the BBC PAF of their proposed Fellow at the very latest by 1st September 2011. A grant will only be awarded and paid directly into the Organisation’s bank account once the BBC PAF has approved the proposed Fellow.
  3. Organisations will also be asked to provide evidence that they meet the criteria of the scheme. As part of this process Organisations will be asked to provide an original bank statement and the Organisation’s equal opportunities policy to the BBC PAF by no later than Friday 19th August 2011.
  4. Final decisions will then be made in August 2011 and shortlisted Organisations will be notified by email as to whether or not they are successful by 2nd September 2011.
  5. Successful Organisations will be required to sign and return a partnership agreement between the Organisation and the BBC PAF in order to accept the offer of a proposed grant.
  6. The amount of the grant will be decided by the BBC PAF, having considered the Organisation’s application. It is expected that the average grant will be in the region of £10,000.
  7. The BBC PAF have the right to withdraw an offer of a grant at any time prior to paying the grant into the Organisation’s bank account if it is not satisfied with the Organisation’s proposed Fellowship placement and/or nominated Fellow.
  8. Fellowships can begin from October 1st 2011, and must be completed by the end of September 2012. The grant will be paid in two stages: 75% of each grant will be paid September 2011, and the other 25% of each grant will be paid when the BBC PAF receives evidence of completion of the Fellowship and associated paperwork.
  9. Fellows will be required to attend meetings, briefings and possible showcase events as part of their Fellowship placement.
  10. Fellows will be required to make a short presentation to the BBC PAF team on completion of their Fellowship.

Eligibility:

  1. The Scheme is open to applications from all dance companies, dance organisations, dance venues and dance agencies – including festivals. Organisations can also work with a professional choreographer if appropriate to offer a Choreography Fellowship as outlined above.
  2. Organisations must be based in England, Scotland, Wales, Northern Ireland, the Isle of Man or the Channel Islands.
  3. Organisations must be not for profit.
  4. Organisations must have been in existence since 1st April 2009.
  5. Organisations must have an independent bank account in the name of the Organisation or the parent institution if applicable.
  6. Fellows must have been resident in the UK for a minimum of 3 years.
  7. Fellows must be aged 18 or over on 1st September 2011.
  8. Fellows must not have already undertaken any paid work as a dancer, choreographer or producer for the Organisation.
  9. Grants awarded under the Scheme will pay for (this is not an exhaustive list):
    • Salary/wage for Fellows;
    • Costs of training courses, workshops, masterclasses for Fellows;
    • Up to 20% of the grant may be used to cover the Organisation’s overheads in administering the Fellowship;
  10. Grants awarded under the Scheme will not pay for (this is not an exhaustive list):
    • Normal running costs of the Organisation such as venue hire, travel, insurance etc;
    • Salary/wage for an existing, or previously existing, role within the Organisation;
    • Purchase of capital items;
    • Any expenditure that is not directly associated with the Fellowship;
  11. Proposed budgets for Fellowship placements as outlined in the online application form should be realistic and reflect the real costs of the placement. Attempts to cover additional items through the Fellowship budget may result in the application being rejected.
  12. Organisations will be required to submit a final report at the end of the placement and may be asked to provide invoices and receipts as proof of grant expenditure.

Further Details:

  1. It is the Organisation’s responsibility to ensure that the contact details supplied on its application form are correct and kept updated for the duration of the application and assessment process and Scheme.
  2. The decisions of the selection panels and assessors at all stages, and those of the Trustees of the BBC PAF, are final. No correspondence will be entered into.
  3. The BBC PAF reserves the right to refuse any application for any reason at its discretion.
  4. The BBC PAF reserves the right to verify for accuracy and currency any information an Organisation provides the BBC PAF during the application process and during the Scheme.
  5. The BBC PAF reserves the right to issue publicity about grants made to successful Organisations or their Fellows which may include a formal acknowledgement to the BBC PAF.
  6. The Organisation must be prepared to work closely with the BBC PAF communications team to maximise PR opportunities for the BBC PAF and the BBC.
  7. Organisations must provide contact details. The BBC and the BBC PAF will only ever use personal data and any personal sensitive data for the purpose of administering the Scheme, will not publish them or provide them without permission to anyone not involved in the administration of the Scheme, and will administer and hold any data Organisations give the BBC PAF or which is collected during the application and grant process according to the BBC Privacy policy (available online).
  8. If an Organisation fails to use the grant for the purpose for which the grant is being given for any reason, it may be required to repay the grant at the reasonable discretion of the BBC PAF.

Acceptance of these Terms and Conditions is a condition of application to the Scheme. By submitting an application for a grant under the Scheme, an Organisation communicates to the BBC PAF its acceptance of these Terms and Conditions.

The BBC Performing Arts Fund is a registered Charity (no. 1101276). The registered address is Room 4171, BBC White City, 201 Wood Lane, London W12 7RJ. For further information or any questions, please email performingartsfund@bbc.co.uk

Please note: It is your responsibility to make sure we have your up to date contact details once you have submitted an application to us.

Terms & Conditions

BBC Performing Arts Fund (“BBC PAF”)

Community Dance 2011 (“Scheme”)

Terms and Conditions of Scheme

Details about the Scheme:

The Scheme is designed to identify and support dance groups (“Groups“) as set out in more detail below. The Scheme intends to provide support to the Groups to enable them to increase their skills, raise their aspirations and help them gain new audiences, new members and a higher profile in their community. In each case, it will be for the Group to put forward their proposal stating what the grant will be used for (“Project“).

The following are examples of Projects the BBC PAF may fund, but this list is by no means exhaustive:

  • Send key members of a Group on a training course;
  • Run workshops with the intention of encouraging and attracting new members to join in;
  • Engage experts to provide master classes to improve the overall standard of the Groups performances;
  • Provide an animateur to run a workshop in which the Group collaborates with schools or other local community groups;
  • Create a performance partnership with another Group in the Group’s community, e.g. a music group or a school;
  • Try out a new and ambitious way of performing e.g. a piece that would normally be out of reach; performing in a venue that is new to the Group; creating new partnerships to try something more ambitious; working with live music, theatre etc; and
  • Commissioning new work; engaging with choreographers to devise new work.

Application Process and Award:

  1. The total amount awarded under the Scheme could be up to £200,000. The maximum grant given to any grant winner will be £5,000 (“Maximum Grant“) and the minimum grant given to any grant winner will be £500 (“Minimum Grant“).
  2. Groups may apply for any amount between the Minimum Grant and the Maximum Grant. The BBC PAF anticipates the total number of grants awarded to be approximately 100 from across the UK, with the average grant being substantially less than the Maximum Grant available. The BBC PAF does not require that it be the sole funder: the funds can be used as a contribution to a wider budget for the Project.
  3. Only one application per Group is permitted.
  4. Groups must complete the online form which will be posted on the BBC PAF website on Tuesday 24th May 2011, and should include as much detail as possible in the application.
  5. Applications must be received by 5pm on Tuesday 12th July 2011 to be considered for a grant under the Scheme.
  6. Decisions will be made in August 2011 and Groups will be notified by email as to whether or not they are successful by 26th August 2011.
  7. Projects can begin from September 1st 2011, and must be completed by the end of August 2012. The grant will be paid in two stages: 75% of each grant will be paid September 2011, and the other 25% of each grant will be paid when BBC PAF receives evidence of completion of the Project and associated paperwork.
  8. All grants under the Scheme must be claimed by end of September 2012.

Eligibility:

Each Group’s contact person will be asked to provide evidence that they meet the following eligibility criteria ONLY if their application makes the shortlist for the Scheme. The BBC PAF also reserves the right to verify for accuracy and currency any information a Group provides the BBC PAF during the application process and during the Scheme. The Group’s contact person does not need to send this information to the BBC PAF with the application form.

  • Groups must be not for profit ie the group does not distribute any of its income to its members;
  • Groups must be based in England, Scotland, Wales, Northern Ireland, the Isle of Man or the Channel Islands;
  • Groups must have an independent bank account in the name of the group or a parent institution. This account must have been open since 1st April 2009. If shortlisted, Groups must provide an original bank statement to the BBC PAF in order to receive a grant;
  • Children’s Groups or Young People’s Group are eligible to apply but NOT school groups. Groups who hire school facilities but operate independently of the schools are eligible; and
  • The Group’s performances must be open to the public.

Selection Process and Grant:

  1. The key criteria is that the Project will contribute to the development of the Group. Projects should demonstrate that the Group will develop their skills, raise their aspirations and help them gain new audiences, new members and a higher profile in their community.
  2. Projects should be ambitious but achievable! They should demonstrate new ways of performing, stretch the Group, have innovative marketing ideas and/or undertake new community work.
  3. Projects will score more highly if they are able to show some form of social benefit, such as bringing communities together, improving community cohesion, or working with other community groups.
  4. Project budgets should be realistic and reflect the real costs of the Project. Attempts to cover additional items through the Project budget may result in the application being rejected.
  5. Grants awarded under the Scheme will pay for (this is not an exhaustive list):
    • Any professional fees and costs associated with the Project over and above normal expenditure (see below);
    • Rehearsal costs and venue hire associated with the Project;
    • Musical costs, e.g. hire fees, arrangements;
    • Costs of training course, workshops, master classes, animateurs etc.; or
    • Marketing and PR associated with the specific Project.
  6. Grants awarded under the Scheme will not pay for (this is not an exhaustive list):
    • Normal running costs of the Group such as venue hire, travel, insurance, refreshments, costumes and shoes;
    • Visits to other dance activities and performances;
    • Fees and travel associated with competitions;
    • Purchase of capital items;
    • Projects that have already started or are complete.

Further Details:

  1. It is the Group’s responsibility to ensure that the contact details supplied on its application form are correct and kept updated for the duration of the application and assessment process and Scheme.
  2. The decisions of the selection panels and assessors at all stages, and those of the Trustees of the BBC PAF are final. No correspondence will be entered into.
  3. The BBC PAF reserves the right to refuse any application for any reason at its discretion.
  4. The BBC PAF reserves the right to issue publicity about grants made to successful Groups or their Projects which may include a formal acknowledgement to the BBC PAF.
  5. The Group must be prepared to work closely with the BBC PAF communications team to maximise PR opportunities for the Project.
  6. Groups must provide contact details, and the BBC and the BBC PAF will only ever use personal data and any personal sensitive data for the purpose of administering the Scheme, will not publish them or provide them without permission to anyone not involved in the administration of the Scheme and will administer and hold any data Groups give the BBC PAF or which is collected during the application and grant process according to the BBC Privacy policy.
  7. If Groups fail to carry out the Project for which the grant is being given for any reason, they may be required to repay the grant at the reasonable discretion of the BBC PAF.

Acceptance of these Terms and Conditions is a condition of application to the Scheme. By submitting an application for a grant under the Scheme, an applicant Group communicates to the BBC PAF its acceptance of these Terms and Conditions.

The BBC Performing Arts Fund is a registered Charity (no. 1101276). The registered address is Room 4171, BBC White City, 201 Wood Lane, London W12 7RJ. For further information or any questions, please email performingartsfund@bbc.co.uk

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